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Course Reserves : How to Submit Digital Reserve Materials

All about Course Reserves

Important Numbers

Circulation:  860-832-3404

Interlibrary Loan:  860-832-3408

Reserves:  860-832-3406

Stacks Maintenance: 860-832-3402

Submitting Digital Reserve Material

The Following Materials May Be Placed On Digital Course Reserves:

  • Book chapters - no more than 10% of book
  • Journal articles
  • Class syllabi
  • Lecture notes and presentations
  • Practice exams and exercises
  • Student papers for peer review
  • Links to full text databases
  • Links to websites
  • Audio files (files will be converted to Windows Media format and placed on the campus streaming server)


Guidelines for Submitting Digital Reserves:

The library will scan print materials submitted by faculty. In most cases Adobe Acrobat (PDF) documents will be created. Please observe the following guidelines when submitting materials to be scanned:

  • Photocopies should be unbound, clean and sharp (ideally, first generation) on single-sided, 8 1/2 x 11 paper.
  • When photocopying book chapters and journal articles, press the item flat to avoid a gutter shadow in the inner margins of the 2 facing pages.
  • Portrait orientation should not be mixed with Landscape orientation in the same document - doing so makes files very difficult to print.
  • For handwritten pages to scan well, the writing must be dark (black ink is best) with good paper contrast.
  • Articles from journals and book chapters must contain complete source information: title, author, publisher, date or volume number.
  • Please include a copy of each course syllabus. This helps us to better organize your course reserves.
  • Student papers must include written permission by the student to have their papers made available either in the Reserve Room or online.

If you are submitting a document that is available in word processing format, please submit the computer file rather than the print copy. It is much easier to convert, and file sizes are smaller. You may send files as email attachments to

Fair Use items submitted for traditional reserves will also be made available electronically unless faculty tell us otherwise.

Kimberly Farrington

Kim Farrington's picture
Kim Farrington
Access Services Librarian
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